inspectiTRAC™, Russell Associates’ advanced mobile inspection, audit, and observation system, has expanded the features and functionality of the inspectiTRAC™ Manager portion of the system. inspectiTRAC™ provides companies with the tools needed to reduce costs associated with inspections, audits, and observations. This software, designed for client customization in a wide range of businesses and industries, reduces employee inspection data collection and transfer time while increasing data accuracy. The tablet-based software is designed to make the inspection and auditing process trouble-free by integrating the inspection/audit criteria and location visuals directly into the program design, thus reducing the time needed to complete inspections while also reducing errors in data entry.
inspectiTRAC™ Manager is a management system for reporting, scheduling, alerting and notifying of data and resolutions using data collected from inspectiTRAC™. Data collected with the inspectiTRAC™ Data Collector and uploaded to inspectiTRAC™ Manager is available in real-time, providing decision makers with the information they need to address incidents quickly and effectively, ensuring continued productivity.
One new enhancement of the system is the report writer tool. The report writer allows users to create a customized report by filtering and sorting data from completed inspections. This report can then be exported, saved for future use, or shared with other users.
“Our users asked for the ability to be able to customize and save reports, so we responded. The new report writer is great for those users who need to monitor data routinely. With this feature they only have to create the report once, and from then on it will be available quickly and easily. The report writer is also good for organizations with more than one location or shift. A report can be created at one location, based on the specs needed and then shared with the other location or shift. With a standardized custom report, it means that each location and user will be looking at the results of the data the same way, even if they are hundreds of miles apart or working on different shifts,” states Jerry Van Oort, CEO of Russell Associates.
Another expansion of the system includes a redesigned dashboard with improved functionality. Information available to view on the current dashboard includes recently uploaded data from inspections/audits/observations and scheduled inspections. Also included on the dashboard is an overview of issues that have been found during completed inspections. The issues that are viewable include unresolved issues, newest issues, and newest resolved issues.
The new dashboard is designed to allow the user the ability to customize what and how much data they want to see without having to view a report. Additionally, hyperlinks are conveniently situated next to the data to allow direct access the original data report of the inspections, audits, or observation. This allows the users a simple and quick method of monitoring the results in real time.
“The expanded dashboard is a wonderful addition for all users of the system. High level managers with responsibility for multiple locations or shifts can now easily see and view data as it is completed without the lag time that as customary with paper-based systems. They are able to monitor and respond to results quicker, thus decreasing the impact that discovered issues are having within their location. With paper-based systems, this data was often not available until days after the inspections were completed, which meant that issues impacting production could be left unresolved for days,” comments Van Oort.
The last integral feature improvement is the ability to assign corrective actions. This feature allows users to assign a corrective action and due date to an issue discovered during an inspection. When an issue is discovered, it can be assigned to another user with a date by which the resolution must be completed. The system is also designed to provide text message and email notifications regarding the corrective action including the notification of assignment, reminder of corrective action needed, and notification of completion of task.
Van Oort states, “Without the ability to assign corrective actions, there is no record of who is responsible for resolving issues. With the expanded ability to assign corrective actions, there is a higher level of accountability for making sure issues are resolved in a timely manner. It also allows users working on different shifts to track which issues are still a concern. This feature essentially helps make sure that no one drops the ball when it comes to resolving inspection issues.”
“Each of these features makes inspectiTRAC™ Manager more powerful. With the expansion, the system is truly an enterprise solution. High level location managers and those at corporate headquarters can now see what is happening more easily and see where they may be encountering problems. They can get a quick glimpse of the big picture without taking the valuable time of those who are responsible for the day to day operations of the facilities. I am excited for our customers to use these features and see how the ease of access results in a significant time savings,” remarks Van Oort.”
More information about inspectiTRAC™ can be found at http://www.inspectiTRAC.com.